Tuesday 4 November 2008 11.52am
Hey I thought I would just list out a few things you want to do when thinking about your parties. I hope you don't find this patronising and take it as a bit of advice from someone that makes a living on organising parties. This is not everything but a quick note.
Party venues are not just about size of venue, whether or not you can bring a dj and the price of drinks. Good parties are about atmosphere.
Of course you need the basics like size etc but you should be able to enjoy your party not work at it. You don't want to feel like you're in an aircraft hanger so get a place that will hold the right number of people - i.e. not to big or used to be a village hall (unless you want it to be). Lighting in places that are not set up as bars will be very bright.
DJ's can be good and bad. Please don't use a DJ that you haven't heard play before. I would also not recommend using your boyfriend/girlfriend or their friends. There can be arguments about music and you don't want people complaining to you. You need a venue that can take the complaints for you and allow you to enjoy yourself. Why not speak to your venue and get them to create a good playlist for you. Music selection is harder than it seems but you will find people out quickly.
Make sure people have proper directions by email, facebook correspondence, text, etc so that you're not on the phone for the first two hours directing people.
Service. Make sure the people that are making drinks or serving food are giving you quality products, consideration and speed. This is something that is difficult to gauge when you haven't tested a venue and very difficult if you are just hiring out a hall.
Flexibility. Be careful of venues that offer you everything. Good venues have a minimum spend or a charge because they are committed to helping you and run many parties. They don't let you do everything you want because they know what is covered under their insurance or licence and other limitations. I've seen a party been shut down by the police because a venue allowed a band and didn't have a live music licence. OF course you will find a few "free" gems but if you're the host do you really want to take the risks with your friends.
Anyway the most important thing as I said before is to visit the venue and know what you're getting and if they can deliver.
Hope this helps.
The Old School