pros, thanks for the advice but the problem is that the people who do know how to do things and who were more than willing to help no longer attend the meetings because of the way they are conducted. The issue of recording the meeting is merely one example of the dictatorial style adopted by some officers of the association. The noble idea of people pulling together and helping out by using whatever talents they have is crushed by just one hyper-controlling person. Shame really.
What is the point of minutes if they are not available. They should be reviewed and agreed at the next meeting, surely?
I am in a TMO and 2 member of the committee have to sign the agreed minutes of the last meeting.
Maybe ARMA would be a good place to find out best practice.
again, i don't disagree with any of what's been said, i myself gave up (after the six months, as it was impossible to 'get through' parts of the tra committee who declared, among other things, that 'nobody has internet' on the estate (although all of the committee did, including themselves, and without a doubt countless others - some 2,000 people live on the estate). what the tra committee is doing now is running 2 bingo nights, a daytime cafe with more bingo and occasional coach trips to interesting places. on saturdays and sundays the tra hall (meant officially to be available for local residents activities) is hired out to church services although this is not stricly allowed and certainly is in breach of the tra constitution, but 'many other tras do it too'. minutes of the tra meetings have not been publicly available in over a year.
while i still had time to engage with the tra, a number of things could be done, such as, talking to your residents involvement officer person (may or may not be terribly successful); talking to the people in the committee; definitely pointing out that recording is in breach of the constitution. asking for vote of no confidence in the chair/whoever decided to do this.
ultimately, all tras can be dissolved but these things take time and a hell of a lot of energy.
there are so many things you could be doing instead? positive, creative things, even on your estate and even without the tra?
Pros, this all sounds horribly familiar. In fact there is no mention at all in the constitution of recording of meetings.
Unfortunately, a vote of no confidence in the chair would not work because everyone who would vote for the motion no longer comes to the meetings and we're left with a handful of people who daren't vote against the chair in a show-of-hands vote.
I do things independent of the TRA - I was planting out some seedlings the other day around the estate when the Chairman came up and started to harrass me with quasi-biblical quotes about washing away my sin!!! I kid you not. I wish I had recorded that!!
Have you considered setting up a seperate association, it doesn't have to be an official TRA, just a meeting of residents to discuss any issues etc. If people stop going to the official TRA meetings then it won't last very long as a TRA. At the end of the day a TRA is supposed to be a meeting of local residents to discuss any issues and try to find a resolution. Enough people getting together and approaching the council as a unit should achieve results. You could even look into getting official recognition, without asking for funding