To be agreed
Full time, permanent
For our London office, in Tooley Street, SE1, we are looking to recruit someone to take over the day to day running of the office, assist our bookkeeper and to provide PA services to the Partner. It will be a busy and varied job.
The job involves:
Audio typing etc. for Partner
Assisting Partner with occasional non corporate work
Entering incoming invoices & maintaining invoice records
Assisting the bookkeeper with invoice preparation/dispatch, data entry etc.
Researching travel and hotel options; booking tickets and accommodation
Organising company events
Booking & setting up conference calls and Skype meetings
Ensuring all staff follow agreed office procedures
Dealing with incoming and outgoing post
Liaising with and overseeing the office manager in our Leeds office
Answering the telephone
Dealing with couriers
Controlling stationery and kitchen supplies
Dealing with cleaning contract
Maintaining petty cash records
Control of purchase order records and trade & local press subscriptions
Dealing with suppliers/researching best value suppliers
Dealing with franking machine supplies and top up of credit balance
Ensuring maintenance of office equipment such as printers, copiers, fax etc.
Maintenance of staff holiday records
Responsibility for ensuring general office maintenance
Liaison with outsourced IT support to ensure optimum functionality of all computer
equipment at all time
Control of recycling collection
Maintaining records of documents and goods in off site storage;
Ensuring the office is neat and tidy at all times
The right person will:
Have excellent computer skills (we use Apple Macs)
Be articulate, with an excellent command of English
Be discreet and experienced in handling confidential information
Be calm, unflappable and able to multitask
Have a can do, flexible attitude
Local Dialogue LLP is a successful specialist PR communications consultancy with offices in London and Leeds from which we provide consultation, communication and public affairs support to development and regeneration proposals across the UK.
If you feel that you are up to the challenge, please send your CV and a covering letter detailing relevant experience and why you think you would be perfect for the role to: J[email protected]
A good package will be offered to the right candidate.
Local Dialogue is an Equal Opportunities employer.
For the latest local news and events direct to your inbox every Monday, you need our weekly email newsletter SE1 Direct.
7,000+ locals read it every week. Can you afford to miss out?
Read the latest issue before signing up