Executive Team Manager

The Opportunity
We want to make a step change impact on major health issues affecting people in the London boroughs of Lambeth and Southwark. In the process, we aim to learn about what works to support health in urban areas, and use those lessons to have impact nationally and beyond.

We are looking for an Executive Team Manager to join our Resources team. This is a new role assisting the Executive Team of five with complex diary management and administrative tasks, being the first point of contact for our Board of Trustees as well as line managing the Team Diary Manager.

This is an excellent opportunity for a dynamic individual to join an organisation with an energetic team in an interesting and varied position and make the role your own. This role works closely with the CEO and the Executive Team, so you will learn about all aspects of the organisation and the sector we work in.

Job description

The Executive Team Manager is one of the Resources team of seven that provides support across the Charity.

The role is responsible for ensuring the Executive Team are able to concentrate on leading the organisation, dealing with challenging, complex and fast changing diary management with senior stakeholders and across the organisation and providing the Executives with the administrative support needed. There is a need to understand the individual and business priorities and to use initiative on a daily basis.

The Executive Team Manager also manages the Team Diary Manager (PT) who works with the Senior Team of Directors to manage their complex diary requirements with external partners.

This role will be the first point of contact for our Trustee Board and responsible for coordinating the busy Board and Committee meeting schedule on an annual basis and as changes are required.

Reporting to: Head of Resources
Direct Reports: 1x Team Diary Manager (PT)

Responsibilities

· Proactive diary management for the CEO and Executive Team with senior stakeholders and partners.

· Scheduling of organisation business meetings, coordination of agendas and active following up of actions arising.

· Creating the annual Board and Committee meeting schedule in liaison with internal teams and Trustees.

· Being the main point of contact for Trustees around logistical and technical issues, gathering annual return information (e.g. conflict of interests information) and coordinating the induction of new Trustees.

· Arranging and handling logistics around Trustee and Committee events (away days and dinners)

· Line management of the Team Diary Manager including coaching and development and end of year and annual reviews.

· Processing of expenses and booking travel and accommodation for the Executive Team.

· Updating Salesforce with new contacts and meeting updates as required

· General administration tasks for the CEO and Executive Team as required.

Knowledge and qualifications
- Computer literacy

Experience (essential)
- Experience using the Microsoft Office suite
- Experience of working in a busy environment
- Complex diary management at a senior level
- Line management experience

Skills, abilities and attributes
- Excellent interpersonal skills and effective communications skills
- Tact, diplomacy and discretion
- Common sense, ability to use own initiative and good at problem solving
- Dynamic self-starter who is able to prioritise and work under pressure
- Ability to multi task, good time management and the patience to deal with an ever changing environment
- Strong sense of customer service
- Organised with careful attention to detail
- Effective team-worker

We are one of the UK’s largest charitable foundations. For over 500 years we’ve been based in and focused on improving people’s health in Lambeth and Southwark, two vibrant inner-city areas with urban health challenges.

We work with a range of partners – both within and outside of Lambeth and Southwark – to identify, test and scale new approaches to health and healthcare. We take a programmatic approach, identifying the biggest health issues for people in our communities, understanding what’s underneath these issues, and working with others to address them. We collaborate with anyone who has the very best approaches and shares our drive to make them happen. Whenever possible, we fund jointly with others.

Through a combination of fundraising and our own philanthropic support, we also help Guy’s and St Thomas’ NHS Foundation Trust provide exceptional care and a world-class environment for patients and staff at Guy’s, St Thomas’ and Evelina Children’s Hospital, as well as in community health services across the boroughs.